KT Sparks
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Process Intelligence & Automation

RPA & Business Process Automation

Workflow optimization and automation using robotic process automation.

Overview

Attended and unattended robots for the systems that will never expose an API worth using. Built with source control, environments and exception handling, because a bot without those is a liability with a schedule.

Case studies

All case studies
Industrial Distributor Shipping Paperwork, Automated with UiPath

US industrial distributor · 50+ locations · valves, pipe and flow-control products

Industrial Distributor Shipping Paperwork, Automated with UiPath

documents separated out of each scanned batch
5-6
documents separated out of each scanned batch
signatures verified for each shipment
3-4
signatures verified for each shipment
UiPath Robot Reconciles EnergyLink Partner Invoices for a US Producer

US oil and gas producer · listed on the NYSE, roughly 120 companies in the group

UiPath Robot Reconciles EnergyLink Partner Invoices for a US Producer

of manual work taken over by automation
1 FTE
of manual work taken over by automation
of report downloads cut each month
~10 days
of report downloads cut each month
UiPath Robot Linking SAP and Esker Invoices for a Luxury House

Italian luxury fashion house · belongs to a worldwide luxury group · process spans seven sister companies

UiPath Robot Linking SAP and Esker Invoices for a Luxury House

planned reduction in processing time
80%
planned reduction in processing time
sister companies handled by one routine
7
sister companies handled by one routine
Automated Hail Claim Payouts for an Italian Insurer

Insurer · Italy · life and non-life lines, more than €2B in yearly premiums

Automated Hail Claim Payouts for an Italian Insurer

checks before any payment goes out
4
checks before any payment goes out
manual entries between document and transfer
0
manual entries between document and transfer
Catching Buddy Punching on a Metro Construction Project

Construction consortium · Europe · building a metro line, 1,200+ people badging through site gates

Catching Buddy Punching on a Metro Construction Project

of staff reviewed flagged for clocking fraud
14%
of staff reviewed flagged for clocking fraud
time records analysed, day by day
61,000
time records analysed, day by day
Clinical Coding to Discharge Letters for a UK Healthcare Provider

UK healthcare provider · clinical services run on patient systems secured by hardware

Clinical Coding to Discharge Letters for a UK Healthcare Provider

details of care in each communication
3
details of care in each communication
ways the patient receives it
2
ways the patient receives it
In-Flight Wifi Refunds, Automated End to End, for a UK Airline Group

UK airline group · one mailbox reserved for in-flight wifi refund requests

In-Flight Wifi Refunds, Automated End to End, for a UK Airline Group

mailbox, used as the trigger
1
mailbox, used as the trigger
stages between email and decision
2
stages between email and decision
Car Rental Contact Centre: Email Triage and One-Click Agent Assist

Vehicle rental · Europe · multi-billion-euro rental group with hundreds of thousands of cars

Car Rental Contact Centre: Email Triage and One-Click Agent Assist

request types now automated
5
request types now automated
channels sharing one automation layer
2
channels sharing one automation layer
UiPath Automation Programme for a Listed Italian Multi-Utility

Listed multi-utility · Italy · energy, water, waste and public services across five provinces

UiPath Automation Programme for a Listed Italian Multi-Utility

automations live in production
20+
automations live in production
in operation, from 2020 to 2025
5 yrs
in operation, from 2020 to 2025
UiPath Checks EU Training Grant Expenses for an Italian Region

Italy · regional government acting as managing authority for EU structural funds

UiPath Checks EU Training Grant Expenses for an Italian Region

evidence sources checked for each project
3
evidence sources checked for each project
stages the robot runs on each project
4
stages the robot runs on each project
Automated Admissions Checks with AI for a University in Italy

University · Italy · among Europe's biggest private universities, multiple branches

Automated Admissions Checks with AI for a University in Italy

admissions checked every year
~20,000
admissions checked every year
of applications got right by the robot
~90-95%
of applications got right by the robot
One UiPath Architecture for Four Contractor Document Types

Organisation working with vendors and contractors · 4 document types, one flow

One UiPath Architecture for Four Contractor Document Types

contractor document types now automated
4
contractor document types now automated
shared architecture covering all four
1
shared architecture covering all four
An Automation Plan for an Independent School's Finances

Independent school with nursery · London · roughly 200 children

An Automation Plan for an Independent School's Finances

of finance work each week
20 h → 1 h
of finance work each week
freed every year
780 h
freed every year
On-Premise RPA for Bank Statement Entry

Accounting and advisory practice · Bulgaria · major clients in pharma, healthcare and R&D, some US-listed

On-Premise RPA for Bank Statement Entry

working days returned each month
~9
working days returned each month
statement lines keyed in by the robot
200-300
statement lines keyed in by the robot
Bank Statements That Reconcile and Post Themselves

Accounting practice · Bulgaria · 10-15 people, bookkeeping for 100+ client companies

Bank Statements That Reconcile and Post Themselves

of transactions reconciled and posted automatically
~90%
of transactions reconciled and posted automatically
statement formats from Bulgarian banks
5
statement formats from Bulgarian banks
Hands-Free Bank Statement Retrieval

Bulgarian accounting firm · 10-15 people · bookkeeping for 100+ client companies

Hands-Free Bank Statement Retrieval

client companies handled twice a month
70+
client companies handled twice a month
bank portals driven by RPA
3
bank portals driven by RPA
Five Payment Channels Reconciled and Booked to AJUR Every Month

Accounting practice · Bulgaria · client: international data centre and hosting provider

Five Payment Channels Reconciled and Booked to AJUR Every Month

invoices posted in one monthly run
600
invoices posted in one monthly run
of bank statement lines processed with no manual work
95%
of bank statement lines processed with no manual work
Month-End Close Automation for a 1,500-Order Online Store

Accounting practice, Bulgaria · monthly close for a web shop handling 1,000-1,500 orders

Month-End Close Automation for a 1,500-Order Online Store

for a whole month, reconciled and posted
< 2 min
for a whole month, reconciled and posted
of sale records matched with no manual work
98%
of sale records matched with no manual work
AI That Reads and Posts Accounting Invoices

Bulgarian accounting practice · 10-15 people · bookkeeping for 100+ companies

AI That Reads and Posts Accounting Invoices

of documents go through uncorrected
97%
of documents go through uncorrected
less data entry every year
576 h
less data entry every year

Insights

View all
Your invoice process is mostly exceptions

Process intelligence

Your invoice process is mostly exceptions

Accounts payable teams describe a clean three-way match. The event data almost always shows something else, and the difference is the whole business case.

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Connected

Where this fits in the rest of what we do.